Having a transaction coordinator to handle all the transactions in your real estate business may just be a pivotal move for you. Having someone do the systematic tasks helps you do more revenue-generating tasks for your business.

If you’re in the market for a transaction coordinator, knowing which skills are essential can help you choose a candidate who will not only meet but exceed your expectations. Here are the top skills to look for when hiring one.

The ability of a transaction coordinator to organize vast amounts of information efficiently is non-negotiable. They must manage contracts, documents, appointments, and deadlines with precision.

Look for candidates who demonstrate a proven track record of keeping things in order, as this will ensure that every aspect of the transaction process is handled seamlessly.

Real estate transactions involve numerous details that can easily be overlooked without a meticulous eye. From scrutinizing contracts for minor errors to ensuring compliance with local laws, the attention to detail in a transaction coordinator is crucial. This skill can often be the difference between a smooth transaction and a problematic one.

A transaction coordinator must act as a liaison between all parties involved, including real estate agents, buyers, sellers, and other stakeholders. Effective communication skills are essential, not just in conveying information but in ensuring that all parties are updated and on the same page. They must be able to communicate clearly and persuasively in both written and verbal forms.

Issues and obstacles are inevitable in real estate transactions. The ability to quickly identify problems and generate effective solutions is a vital skill for any transaction coordinator. They must be proactive in addressing potential issues before they become significant problems, making quick thinking and problem-solving key traits to look for.

Needless to say, being tech-savvy is now more important than ever. Transaction coordinators should be proficient in various real estate and office software, including CRM systems, document management tools, and databases. This skill ensures that they can manage electronic files, keep detailed records, and utilize software to streamline the transaction process.

They also should be proficient in learning new apps and software in case they need to use it.

While they may not always be at the forefront of negotiations, understanding the dynamics of negotiating and possessing the ability to mediate and facilitate discussions can be incredibly beneficial.

Transaction coordinators with strong negotiation skills can help bridge gaps between parties and smooth over any potential conflicts that arise.

Once you have interviewed your freelancer or had a discovery call with an agency, ask them for a recommendation. Ask for a past client that you can get in contact with to ask about their past work.

Call or email them and ask about the work ethics and skills of their past digital marketing team before you decide to hire.

To ensure your safety and the other party’s always seal your terms with a contract. This will protect you from further problems that are avoidable with a properly laid out contract.