Hiring a virtual assistant (VA) is a game-changer for business owners looking to streamline tasks and free up valuable time. However, like any professional relationship, success depends on communication, mutual respect, and clear expectations.

To ensure a productive and long-lasting partnership with your executive assistant, here are some key strategies to follow.

Before your VA even starts working, define their role and responsibilities. Outline tasks, preferred communication methods, and deadlines. The more precise you are, the smoother the working relationship will be. Whether your VA is handling digital marketing, scheduling, or customer support, having a clear job scope eliminates confusion and ensures they know exactly what’s expected.

Communication is the foundation of any strong professional relationship. Regular check-ins via email, chat, or video calls help keep both parties aligned. Tools like Slack, Asana, or Trello can facilitate smooth collaboration. Encourage your executive assistant to ask questions and provide feedback—it’s a two-way street that fosters efficiency and trust.

A VA is an extension of your team, and like any employee, they thrive on constructive feedback. If something isn’t working, address it professionally. Instead of saying, “This isn’t right,” try, “I’d love to see more emphasis on X in this task.” Positive reinforcement also goes a long way in keeping your VA motivated.

While VAs offer flexibility, they aren’t available 24/7. Be mindful of their work hours and avoid last-minute urgent tasks unless absolutely necessary. If your virtual assistant works across different time zones, establish a reasonable schedule that works for both of you.

A good VA brings skills beyond administrative work. If they have experience in digital marketing, content creation, or social media management, leverage those strengths. Giving your VA opportunities to shine in areas they excel in will make them feel valued and contribute to your business growth.

Micromanaging is a quick way to frustrate a VA and hinder productivity. Trust their expertise and allow them to take ownership of their tasks. Over time, as they prove their reliability, you’ll feel more confident delegating bigger responsibilities.

A simple “thank you” or acknowledgment of a job well done goes a long way. Recognizing your executive assistant’s hard work fosters loyalty and a positive working relationship. Small gestures like bonuses, gifts, or words of appreciation can keep them engaged and motivated.

A successful partnership with a virtual assistant is built on communication, trust, and respect. By setting expectations, valuing their skills, and maintaining open dialogue, you’ll create a productive and lasting working relationship.

Use these tips to guide you in creating a good working relationship with your virtual assistant.